Therapy Practice Management Features Built for Therapists

Everything you need to run your practice. Nothing you don't.

This page describes the therapy practice management features included in TheraPrac — a modern, HIPAA-aligned platform built for independent therapists and bodyworkers. TheraPrac is therapy practice management software designed to support the workflows providers use every day. Learn more about our EHR for therapists.

The Alpha release is intentionally scoped to stay simple, fast, and reliable. Core features are included; complexity is not. These features support the core workflows of a therapy practice management platform.

Scheduling & Calendar Management

Your schedule should work the way you do.

TheraPrac makes it easy to manage therapy sessions without jumping between tools or screens. Schedule client appointments, track availability, and stay organized.

  • Create, edit, reschedule, or cancel sessions quickly
  • Day, week, and month calendar views
  • Built-in client reminders
  • Clear visibility into your week at a glance

Learn more about therapy scheduling software built for independent practices.

Secure Client Records

All client information in one place — organized and protected.

TheraPrac keeps therapy client records simple, searchable, and secure so you can focus on care instead of administration.

  • Centralized client profiles
  • Session history and documentation
  • File and attachment storage
  • Encrypted data at rest and in transit

See how secure client records support therapy workflows.

Session Notes

Document sessions the way you prefer.

TheraPrac supports both structured and flexible documentation styles for therapy session notes.

  • SOAP-style notes (Subjective, Objective, Assessment, Plan)
  • Freeform notes for narrative documentation
  • Templates for common session types
  • Autosave and draft recovery
  • Search across notes

Explore therapy session notes and supported formats.

Built-In Telehealth (Optional)

Run virtual therapy sessions without extra software.

TheraPrac includes secure, browser-based Telehealth designed for real clinical use in therapy practices.

  • Encrypted video sessions
  • One-time session links
  • No client accounts or downloads required
  • Participant-based minute tracking

Payments (Optional)

Accept client payments directly through TheraPrac.

TheraPrac Pay enables secure payment collection and financial tracking for therapy practices that want everything in one system.

  • Card payments, receipts, and refunds
  • Payout tracking
  • Transaction-level reporting
  • Platform fee waived for Alpha practices

Transaction and processor fees apply when payments are used.

Security & Privacy

Built with privacy as a first-class requirement.

TheraPrac is designed to support HIPAA-aligned workflows and data protection expectations for therapy practices.

  • Multi-factor authentication
  • Audit logging
  • Role-based access controls
  • U.S.-based infrastructure

Provider-Centric by Design

TheraPrac Alpha is intentionally provider-facing.

  • No client portals or logins
  • No insurance billing or claims workflows
  • No unnecessary complexity

The goal is to make core clinical work easier, not add administrative burden.

What's Not Included (Yet)

To keep the Alpha focused, the following are not part of the current release:

  • Insurance billing or clearinghouse integrations
  • Client self-service portals
  • Advanced automation or AI-generated notes
  • E-prescribing

Future features will be guided by Alpha feedback and real-world usage.